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Sitters / Au Pairs in Cape Town, Johannesburg and Pretoria - Sitters4U Babysitting, House sitting and Au Pair services. - Corporate Events

Corporate Events

Public | Corporate | Sponsored Event Child CARE

We love working with corporate, public and sponsored event clients who value family as an important segment for their brand. Research shows that providing entertainment for the whole family at events, conferences, training programs, family days, sports events, concerts, launches, promo days etc , increases attendance and enjoyment of your event for parents and children alike, but is shown to improve long term brand loyalty, increases future attendance numbers for annual and regular events and has been shown to positively increase likelihood of brand recognition and loyalty in children in later years in life by up to 80%. Over the years we have catered to events catering from 10 to 4000 children for large multi day events to small events lasting a few hours.

Include turnkey children's entertainment programs that are just as cool as the adult programs with Sitters4U. Motivate participants and entertain your guests, create positive memorable experiences that attendees will love and cherish, possibly for a life time. From research to planning to management, we have all the bases covered.
 
Our childcare team consists of the same passionate, caring childcare and education support professionals we recruit for private family care placements with a proven track record as dedicated, friendly, energetic, creative, patient, active and nurturing carers. All of our staff have a minimum of level 1 first aid, are experienced to varying levels as required, educated, with mid level and seniors minders having their own vehicles. We additionally offer full event service management doing everything from providing event planning services, compliance consultation, event management, entertainers, and equipment hire.
 
For events expecting fewer than 50 children on site we encourage children to participate in social distancing aware yet interactive activities, additionally booking entertainment, equipment, decor, catering, planning and kids zone site management.
 
Sounds good? Let’s Play.

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Please Note: Under the current legal limitations we are able to host up to 100 (indoors) or 250 (indoors/outdoors) children on a site for Sole - Care (no parents in a separates childcare zone) or if Share - Care (with parents present) is required, up to 100 (indoors) or 250 (indoors/outdoors) including staff and children may be present at a single venue.

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Brands we have worked with:

  • Mercedes
  • BMW
  • CellC
  • Argus Cycle Tour
  • Nickelodeon
  • Peppa Pig
  • Mushroom Productions
  • DSTV
  • Engen
..to name but a few.
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Our Corporate | Sponsored Event CARE Services

SoleCARE
Full care for the children onsite where only a few or no parents will be present.
ShareCARE 
Supervisory care where the parents will be responsible for the children, but supervision of the children is required.
Event Management
and Planning Services
We have years of experience and insights which can assist you in best catering to the needs of children and parents at your event
Catering, Equipment and Entertainment Hire  
Sourcing and quotation available in Cape Town, Johannesburg and Pretoria.

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Our Event Childminding Team

Sitter4U places professional child care, student care and home management support staff. Our EventCARE team consists of these same carers, all personally screened for our clients peace of mind. With over 3000 professionals on our books we can cater to bookings requiring up to 100 staff in Cape Town and Gauteng. All of our staff have level 1 or higher first aid, are experienced, educated and professionally vetted. Click here to review the qualifications and experience details of our event care teams.

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Legal Considerations

The number of children to carers allowed at an event are regulated by the Children’s Act 38 of 2005 and Child Care Facilities By-law, 2015.

For events requiring partial supervision (Share Care), engaging the children in available activities and monitoring only (with parents present and childminders fulfilling a supervisory role only), where the number of children expected is unknown, we will cater on an activity station basis, a minimum of 2 staff is advised for smaller entertainment equipment, 3 for larger.

As stipulated in the Act,
(a) Children must be separated into the following age categories in separate rooms or physically separated sections or places:

  • Children under the age of 18 months;

  • Children between the ages of 18 and 36 months;

  • Children between the ages of three and four years; and

  • Children between the ages of four and six years

(b) Where a partial care facility provides after care facilities to children of school going age, these children must be kept separate from the children in the above mentioned age groups.

(c) Where more than 50 children are enrolled for a full day or partial care facility, there must be a separate room or place to be used as an office and as a sickbay.

Please Note: Under the current legal limitations we are able to host up to 100 (indoors) or 250 (indoors/outdoors) children on a site for Sole - Care (no parents in a separates childcare zone) or if Share - Care (with parents present) is required, up to 100 (indoors) or 250 (indoors/outdoors) including staff and children may be present at a single venue.

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Childminding Ratios Required

We provide up to 100 staff for events, at a ratios of:

If parents will be present:

  • 1 candidate: 20 children over 6 years old or activity based
  • 1 candidate: 10 children under 6 years old or activity based
If parents will not be present:
  • 1 childminder: up to 10 children, over the age of 6 years old
  • 1 childminder: up to 6 children, aged between 4 and 6 years old
  • 1 childminder: up to 4 children, aged between 3 and 4 years old
  • 1 childminder: up to 3 children, aged below 3 years old.
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When to use our EventCARE services:

  • Corporate family days
  • Year end functions
  • Conferences
  • Sports events
  • Music Festivals
  • Lost and Found kids areas at large functions or sports days
  • Play areas at functions
  • General monitoring throughout large events
  • With or without parental supervision.
  • Off event site entertainment
  • Family friendly events
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Pricing

Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them.

Rates will always be quoted before we proceed, however all fees are based on the following structure.

Agency Booking Fee

  • 1 – 9 Sitters : R 600 per Candidate booked

  • 10 to 14 staff: R 520 per Candidate booked

  • 15 to 20 staff: R440 per Candidate booked

  • More than 20 staff: R 380 per Candidate booked

Please note :If you require more than 10 staff onsite, a management fee of R 5000 will be due to the agency beyond the basic booking fee.

Childminder Fees

Under normal circumstances our ladies earn from R 85 to R 250 per hour upwards depending on their experience and qualifications. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 150 and R 250 per hour per candidate.

Onsite Management

  • If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
  • The rate per day for manager hire is R 2500 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).
  • If you require more than 10 staff onsite, a management fee of R 5000 will be due to the agency beyond the basic booking fee.

Planning, Equipment Hire and Event Management Services

  • Planning, Equipment Hire/ Sourcing Quotations, Providing Compliance Assessment and Event Management Service Fees are Job dependent from R 5000 upwards.

  • Email us on sitters@sitters4u.co.za with your requirements to receive a quotation for consultation.

Important Terms

Please review the terms of event care services here>

Booking Process

Step 2: We will contact you to clarify any questions pertaining to the booking which may impact on your quote.
Step 3: You will be provided with a proforma invoice which is valid for 7 days from issue.
Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the 50% deposit to secure the booking for childcare and entertainers while 100% is due in the case of decor, catering, equipment hire etc, or in the case of international guests an invoice for 100% of the fees due for the booking will be sent.
Step 5: We will confirm any further requirements and process the booking.
Step 6: Our team will arrive on site as per quotation.
 
Do you have a question you can't find the answer to or do you need urgent assistance? Email us on sitters@sitters4u.co.za or drop us a WhatsApp for the fastest reply on +27 74 656 0469.

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