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Sitters / Au Pairs in Cape Town, Johannesburg and Pretoria - Sitters4U Babysitting, House sitting and Au Pair services. - Family Events

Family Events

Private Family Functions and Events

We have been working with both local and international families since 2007. Our event childcare team consists of the same passionate, caring childcare and education support professionals we recruit for private family care placements with a proven track record as dedicated, friendly, energetic, creative, patient, active and nurturing carers. All of our staff have a minimum of level 1 first aid, are experienced to varying levels as required, educated, with mids and seniors having their own vehicles. We additionally offer full service providing event planning services, catering, compliance consultation, event management, entertainers, and equipment hire.

Having a family function or event? Wedding, braai, birthday or other family gathering? Would you like to book child care, catering, entertainment, equipment, or create a special experience for the kids, so that the adults can spend time connecting and enjoying themselves longer without worry about the children's entertainment or safety?

For private family events, braai's, weddings, children's and parent's birthdays etc, we offer the same event services as mentioned above.
 
Enjoy your family function with complete peace of mind.
 
Sounds good? Let’s Play. 
 

When to use our Family Event CARE services:

  • Christmas parties
  • Year End Functions
  • Adult Birthday Parties
  • Children's birthday parties
  • Family braais
  • Picnics
  • Outings
  • Movie Nights for the kids
  • Weddings
  • Private celebrations
  • Any family friendly event

Family Event CARE Services

Professional Childminders
Full or share care for the children onsite where only a few or no parents will be present. 
Planning
Zoning, Research, Sourcing Quotes, Proposal Creation, Floor Planning, Safety and legislative compliance. Create the event of your or your child's dreams.

Equipment, Decor, Entertainer, Catering Hire

Sourcing and quotation available through our well established suppliers in Cape Town, Johannesburg and Pretoria.
Event Management
 We have years of experience and insights which can assist you in best catering to the needs of children and parents at your event.

Our Event Childminding Team

Sitter4U places professional child care, student care and home management support staff. Our EventCARE team consists of these same carers, all personally screened for our clients peace of mind. With over 2000 professionals on our books we can cater to bookings requiring up to 100 staff in Cape Town and Gauteng. All of our staff have level 1 or higher first aid, are experienced, educated and professionally vetted. Click here to review the qualifications and experience details of our event care teams.

Legal Considerations

The number of children to carers allowed at an event are regulated by the Children’s Act 38 of 2005 and Child Care Facilities By-law, 2015. Without a specialised license a maximum ratio of 6 children to 1 carer is allowed, where our childminding team will have full responsibility for the children. We prefer to assign a maximum of 3 children under 5 years old to one carer and a maximum of 5 to 1 children for children over the age of 5 years old. Please note that a specialised license is unfortunately only available to qualifying schools and hence any event host, hosting children at their events is subject to the provisions of the act.

For events requiring partial supervision, engaging the children in available activities and monitoring only (with parents present and childminders fulfilling a supervisory role only), we are happy to cater with up to 20 children to 1 sitter else where the number of children expected is unknown, we will cater on an activity station basis, a minimum of 2 staff is advised for smaller entertainment equipment, 3 for larger.

As stipulated in the Act,
(a) Children must be separated into the following age categories in separate rooms or physically separated sections or places:

  • Children under the age of 18 months;

  • Children between the ages of 18 and 36 months;

  • Children between the ages of three and four years; and

  • Children between the ages of four and six years

(b) Where a partial care facility provides after care facilities to children of school going age, these children must be kept separate from the children in the above mentioned age groups.

(c) Where more than 50 children are enrolled for a full day or partial care facility, there must be a separate room or place to be used as an office and as a sickbay.

Childminding Ratios Required

We provide up to 100 staff for events, at a ratios of:

If parents will be present:

  • 1 candidate: 20 children or activity based that will be made available.
If parents will not be present:
  • 1 childminder: up to 10 children, over the age of 6 years old
  • 1 childminder: up to 6 children, aged between 4 and 6 years old
  • 1 childminder: up to 4 children, aged between 3 and 4 years old
  • 1 childminder: up to 3 children, aged below 3 years old.

Pricing

Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them.

Rates will always be quoted before we proceed, however all fees are based on the following structure.

Agency Booking Fee

  • 1 – 9 Sitters : R 600 per Candidate booked

  • 10 to 14 staff: R 520 per Candidate booked

  • 15 to 20 staff: R440 per Candidate booked

  • More than 20 staff: R 380 per Candidate booked

Please note :If you require more than 10 staff onsite, a management fee of R 5000 will be due to the agency beyond the basic booking fee.

Childminder Fees

Under normal circumstances our ladies earn from R 85 to R 250 per hour upwards depending on their experience and qualifications for the care of 1 to 5 children. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 150 and R 250 per hour per candidate.

Onsite Management

  • If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
  • The rate per day for manager hire is R 2500 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).

Planning, Equipment Hire and Event Management Services

  • Job dependent

Important Terms

Booking Process

Step 2: We will contact you to clarify any questions pertaining to the booking which may impact on your quote.
Step 3: You will be provided with a proforma invoice which is valid for 7 days from issue.
Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the 50% deposit to secure the booking for childcare and entertainers while 100% is due in the case of decor, catering, equipment hire etc, or in the case of international guests an invoice for 100% of the fees due for the booking will be sent.
Step 5: We will confirm any further requirements and process the booking.
Step 6: Our team will arrive on site as per quotation.
 
Do you have a question you can't find the answer to or do you need urgent assistance? Email us on sitters@sitters4u.co.za or drop us a WhatsApp for the fastest reply on +27 74 656 0469.
 

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